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Office/HR Administrator - Part Time (Around 16 hours per week - Negotiable regarding hours)
The Office & Administrative Support Specialist will take on a growing role in our expanding Germany operation. The successful candidate will be need to assist in any Germany recruitment needs and assist our HR/IT departments.
What you’ll be doing:
- Assist with a variety of tasks
- Assist with recruitment for any roles that are based with Germany; sourcing candidates, arranging interviews and creating/amending job descriptions.
- Liaise with IT, physical set up new hire workstations
- Managing IT accessories and purchasing when inventory is low
- Ensure secure storage of IT equipment
- Handles Tax Clearance filing, termination filing, and shredding of documents when required
- Assists with billing and invoice reconciliation, interfacing with accounting as needed
- Translation and liaison services for vendor invoices, payment receipts, etc.
- Assist with deployment of office enhancement efforts including escorting contractors and vendors on site
- Monitor office supply levels, distribute supply shipments, notify Real Estate Workplace Services when levels are low
- Monitor seating compliance, update seat nameplates after moves, set up desks for new employees, return equipment and supplies to inventory following departures
- Support lease admin by receiving landlord representatives visiting the space; basic lease obligation training; monitor landlord obligation compliance
- Contribute to site specific emergency preparedness plan; perform health & safety audits; deploy supplies & tools; lead emergency drills; collect incident information; basic emergency response training (including first aid); basic ergonomic training; escort HSE vendors on site
- Periodic security audits; collect security incident data; deploy access badges; ensure visitors comply with visitor arrival process; administer keys (where applicable); basic lockdown training; escort security vendors on site
- Monitor food & beverage supply levels; periodic equipment maintenance checks; basic equipment operation training; escort vendors on site
- Periodic facility and furniture maintenance checks; basic HVAC controls training; control HVAC (where applicable); basic DIY training; manage DIY spare parts & tools; escort maintenance vendors on site;
- Monitor cleaning & waste disposal vendor performance; manage DIY cleaning supplies & tools; basic DIY cleaning training
- Basic utility service interruption training; monitor and influence energy usage
- Assist with ad-hoc administrative and language support requests for other internal functions, as needed
What we’re looking for:
- Ability to write and converse fluently in English
- 1+ years’ experience full life cycle recruiting (recruiting in either an agency or corporate environment)
- Demonstrated track record of success ability to attract top talent in multiple modalities
- Strong communication skills: ability to follow up and follow through, as appropriate provides HR support & tactical execution of workplace initiatives and ensures alignment with corporate objectives.
- Exceptional customer service and collaboration skills across all levels within the organization.
- Working knowledge of HR policy, procedure and labour laws regarding employment practices.
- Demonstrated ability to multi-task and work fast under deadlines
Education:
- Bachelor’s degree required
Who We Are:
As the global leader in third party maintenance, our 2500 Park Place Associates provide support to 21,000+ customers in more than 154+ countries. We are proud to service 90% of Fortune 500 companies and 40% of Forbes 100 clients.
Our company’s strength and success are a credit to our Associates, and Park Place Life is how we communicate and deliver our culture internally. We have been awarded as a NorthCoast 99 “Best Workplace” winner for 10 consecutive years in recognition of our employee commitment. Park Place Life is about collaboration, responsiveness, diversity, and integrity, and represents everything that makes our company great and our culture unique.
Top Rated Benefits We Offer:
- A competitive salary
- Wellness reimbursement Policy for memberships, fitness classes and medical services.
- Fitness reimbursement Policy
- Access to Employee Assistance Program
