The administrator will be responsible for the administration of the operations department and providing support to the operations department. This will include administration and organisation before, during and after operations events.
Knowledge, skills and experience required:
- Must have advanced Excel skills;
- Microsoft Word, PowerPoint Skills required;
- Canva Skills would be an advantage;
- Data management skills;
- Report writing skills;
- Exceptional attention to detail;
- Must have excellent communication skills;
- Good telephone etiquette;
- Good interpersonal skills – dealing with both internal and external customers.
- Ability to work within a team environment.
- Must be able to handle stress and work in a fast-paced environment.
- Problem solving skills.
- Adaptability.
- Project Management Skills;
- Must be willing to go the extra mile to ensure client satisfaction;
- Must take accountability for their actions;
- Must display the highest level of ethics, integrity and professionalism.
Duties and Requirements
- Managing data in spreadsheets and reports
- Organising and scheduling operations activities (i.e. Wellness Days, Events, launches etc.)
- Receiving and managing all confirmed bookings for wellness days from clients and medical aids;
- Taking minutes at meetings;
- Liaise and confirm with clients and business partners for bookings received – ensuring all details and numbers are accurate and correct;
- Update all relevant schedules as bookings are confirmed – manage all schedules and ensure all changes are updated;
- Compile staffing schedule confirmed for event and book required staff for the day to ensure deliverables;
- Communicate with nurses/providers to determine availability;
- Stock Requisition forms to be completed and sent through to the Warehouse;
- Travel and accommodation bookings to be completed;
- Liaising with all external service providers;
- Customer schedules to be communicated to clients;
- Ensuring all site complications and issues are resolved;
- Planning of travel site arrangements and bookings;
- Once sites are completed, ensuring report sheets are completed and data is managed within stipulated time period;
- Compiling reports;
- Staff record keeping for compilation of salaries for all contractors and overtime for permanent employees;
- General administration, filing, data capturing, minutes etc.
Job Type: Full-time
Salary: R7,500.00 - R12,000.00 per month
Ability to commute/relocate:
- Bedfordview, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Application Deadline: 2023/06/15
